AmeriCorps Supervisor Resources

Grant Deadlines

• First Friday of Each Month
  • Personnel Time (Supervisor Reimbursement) Invoices (as applicable)
  • Supervisor Match Documentation due (as applicable)
• 12/12/22
  • Narrative Progress Report due
  • Additional cost share/member invoices (as applicable)
• 3/6/23 – Fall Semester Performance Measure Report due
• 6/9/22
  • Narrative Progress Report due
  • Housing match documentation due (as applicable)
• 9/11/2023 – Spring Semester Performance Measure report due

Program Schedule

• June – program planning meetings
• July – recruitment & nomination forms submitted
• August & September – member enrollments & orientations
• October – member trainings (FT/HT in person; MT/AT virtual)
• November – Civic Action Academy student conference; mandatory for MT/AT members
• December & January – winter break hours prep & monitoring
• February & March – site visits
  • program planning convos for summer members
• April – end of service trainings (in person; regional); mandatory for all members
  • recruitment & nomination of summer members
• May – AY members exit; summer members enroll
• June & July – AY exits & summer monitoring

Member Deadlines

• Orientation check-in – 1 month into term (all members)
• Narrative Reports – semesterly (December, April)
• Mid-Term Evaluations (all paid members & those serving 9+ months) – based on start date
• End-of-Term Evaluations (all) – Due at least 3 weeks before a member is exited

Reports are due:

• 12/12/22 – Narrative Progress Report (TBA)
• 3/6/23 – Fall Semester Performance Measure Report
• 9/11/23 – Spring Semester Performance Measure Report & Final Report

Tracking Tool

All host sites are required to use the Civic Leaders AmeriCorps Program Performance Measure Tracking Tool. If you have questions, please email Monique at mellefson {at} compact(.)org. Access the tool here.

Only AmeriCorps site supervisors can submit these reports. Do NOT share these links or reports with your AmeriCorps members. You may consult with your members on what you need to submit, but do NOT have anyone else complete this report.

2021-22 Program Report Info

• Report link
• Questions Overview
• Technical Assistance Call
• Note: If sites have multiple supervisors, this report may be submitted individually by each supervisor and does not need to be comprehensive across all supervisors.

Final Performance Measure Reports are due 6/24/2022.

• Report link
• Questions Overview
• Technical Assistance Call (TBD)
• Note: Sites with multiple supervisors should only submit ONE report for the final progress report. This is to avoid duplication of data and ensure that we understand the full scope of your program’s impact over the academic year.

Formstack Tips

Please note that from your first edit of the report, your “live” editing link will only be viable for 30 days after that date.

We recommend you track your responses outside of this form to help in cases of website/form failure. Our staff does not have access to any saved information that has not been submitted and cannot recover any data that has been lost.

• Recruitment & Nomination Training: Slides, Video
• 2022 Member Benefits
• Candidate Nomination Form
• Enrollment Process Map

• Enrollment Process Map
• Truescreen & Fieldprint Instructions (for members)
• Fieldprint website (FBI check)
• Truescreen website (sex offender & state check)

Contact Carly at cbahnsen {at} compact(.)org with questions.

• Approved Service Activities list
• Position Description Training:
  • Video
  • Slides
• PD Checklist
• PD Guidance (2019)

OnCorps Login

​1. Go to http://ia.oncorpsreports.com
2. Select 2022-2023
3. Locate Campus Compact Civic Leaders AmeriCorps Program on the left hand side, and select Site Supervisor under it.
4. Enter Username and Password

Updating your profile/changing your password

1. Click on “View/edit profile” in the upper right

2. Update your password and verify it.
3. Click Save.

Approve timesheets

1. Click on Time Tracking
2. Select Member Service Hours
3. Select Approve Member Timesheets

4. To approve a timesheet, click on the Approve button for that timesheet and you will be taken directly to the timesheet for review and approval or rejection.

Reject timesheets

1. Select “Reject”
2. Rejecting an approved timesheet will notify the member that the timesheet was rejected and allow them to revise the timesheet before they resubmit it to their supervisor(s) for approval.

• CCA Contractor Policy: Site Supervisor Time
• Time & Effort Form (blank)
• Time & Effort Form (example)

• Teleservice Request Form
• CCA COVID-19 Site & Member Update
• CNCS COVID-19 Frequently Asked Questions (policy updates)

In preparation for the academic year’s winter break and the winter holidays in general, the CCA team wanted to help supervisors prepare their members for what to do and not to do. Since this winter break may be extended (2 months!) it’s extremely important that we stay on top of our members’ hours.

Members who plan to serve while home for the holidays/break should work with their site supervisor to submit a Teleservice Request Form. This is REQUIRED for any member that will not be at their regular service site AND be working from “home” for any number of hours.

• Teleservice Request Form

Hour Planning

• Look ahead at your members’ hours and projects, plan it out with them
• Be sure to account for holidays and any “make-up” time they may need to have
• Use a planning document (like this template)

Timekeeping Policies

• To remain active in the program, members must log at least one hour during each timesheet
• Members should have no more than 2 missing timesheets (i.e. not submitted on time); 3 missing timesheets can result in immediate dismissal from the program
• Only count hours for service activities outlined in their Position Description
• Hours served on Holidays (i.e. Thanksgiving Day, Christmas Eve, Christmas Day, New Years Day) are allowed but will require additional documentation of 1) what activities the member performed those days, and 2) why they were necessary

Training/Engagement Opportunities

• CCA Member Resources: Trainings
• CCA Professional Development Youtube Playlist
  • This is still being curated – feel free to suggest videos for us to add!
• Volunteer Iowa AmeriCorps Member Trainings

Iowa & Minnesota Campus Compact is excited to announce our new Civic Leaders AmeriCorps Program, which will focus on retention of college students who identify as first-generation, low-income, and/or students of color. AmeriCorps members will serve as mentors for college students, providing them much-needed support for academic and personal success. Additionally, the CLAP program will guide AmeriCorps members and mentees through a Civic Competencies training to help them improve their understanding of civic engagement, civic agency, and work towards social cohesion.

The program will be an AmeriCorps State grant and is projected to launch in August 2022.