AmeriCorps Supervisor Resources

2022-23 Host Site Application & Process

Civic Leaders AmeriCorps Program

Iowa & Minnesota Campus Compact is excited to announce our new Civic Leaders AmeriCorps Program, which will focus on retention of college students who identify as first-generation, low-income, and/or students of color. AmeriCorps members will serve as mentors for college students, providing them much-needed support for academic and personal success. Additionally, the CLAP program will guide AmeriCorps members and mentees through a Civic Competencies training to help them improve their understanding of civic engagement, civic agency, and work towards social cohesion.

The program will be an AmeriCorps State grant and is projected to launch in August 2022.

Interested in the program?

 

 

Applications will be due Monday, April 4, 2022.

  • Join us for the technical assistance call on Thursday, February 24 at 3:30 pm. 
  • Links for the application & instructions will be shared later.

Important Dates

Program Deadlines

  • Supervisor Check-in calls with CCA staff (October, late January, early April)
  • First Friday of the Month – Personnel Time Invoices & Supervisor Match Documentation due (if applicable)
  • 12/13/21 – Initial Progress Report Due (supervisors)
  • March/April 2022 – Civic Action Academy conference
  • 6/24/21 – Final Progress Report Due (supervisors)

Member Deadlines

  • 1 month check-in report (all members)
  • Narrative Reports
    • FT/HT – bi-monthly
    • MT – semesterly (December, April, July)
  • Mid-Term Evaluations (all paid members & those serving 9+ months) – Due January/February, depending on start date
  • Virtual Site Visits – all FT/HT sites & those MT/AT sites with higher member numbers; scheduled in February/March or as needed
  • End-of-Term Evaluations (all) – Due at least 3 weeks before a member is exited

Supervisor Trainings

 

Progress Report

Only AmeriCorps site supervisors can submit this report. Do NOT share this link or report with your AmeriCorps members. You may consult with your AmeriCorps members and any nonprofit or community-based organizations you are partnering with for your project(s), but do NOT have anyone else complete this report.

 

Initial Progress Reports are due 12/13/2021.

Final Performance Measure Reports are due 6/24/2022.

  • Report link
  • Questions Overview
  • Technical Assistance Call (TBD)
  • Note: Sites with multiple supervisors should only submit ONE report for the final progress report. This is to avoid duplication of data and ensure that we understand the full scope of your program’s impact over the academic year.

 

Formstack Tips

Please note that from your first edit of the report, your “live” editing link will only be viable for 30 days after that date.

We recommend you track your responses outside of this form to help in cases of website/form failure. Our staff does not have access to any saved information that has not been submitted and cannot recover any data that has been lost.

Position Descriptions

Contact Monique (mellefson {at} compact(.)org) with questions.

Background Check Instructions

Winter Break Planning & Tools

In preparation for the academic year’s winter break and the winter holidays in general, the CCA team wanted to help supervisors prepare their members for what to do and not to do. Since this winter break may be extended (2 months!) it’s extremely important that we stay on top of our members’ hours.

Members who plan to serve while home for the holidays/break should work with their site supervisor to submit a Teleservice Request Form. This is REQUIRED for any member that will not be at their regular service site AND be working from “home” for any number of hours.

Hour Planning

  • Look ahead at your members’ hours and projects, plan it out with them
  • Be sure to account for holidays and any “make-up” time they may need to have
  • Use a planning document (like this template)

Timekeeping Policies

  • To remain active in the program, members must log at least one hour during each timesheet
  • Members should have no more than 2 missing timesheets (i.e. not submitted on time); 3 missing timesheets can result in immediate dismissal from the program
  • Only count hours for service activities outlined in their Position Description
  • Hours served on Holidays (i.e. Thanksgiving Day, Christmas Eve, Christmas Day, New Years Day) are allowed but will require additional documentation of 1) what activities the member performed those days, and 2) why they were necessary

Training/Engagement Opportunities

OnCorps Training

OnCorps Login

​1. Go to http://ia.oncorpsreports.com
2. Select 2020-2021
3. Locate Campus Compact AmeriCorps Program on the left hand side, and select Site Supervisor under it.
4. Enter Username and Password

Updating your profile/changing your password

1. Click on “View/edit profile” in the upper right

 

 

  1. Update your password and verify it.
  2. Click Save.

Approve timesheets

  1. Click on Time Tracking
  2. Select Member Service Hours
  3. Select Approve Member Timesheets

 

 

  1. To approve a timesheet, click on the Approve button for that timesheet and you will be taken directly to the timesheet for review and approval or rejection.

Reject timesheets

  1. Select “Reject”
  2. Rejecting an approved timesheet will notify the member that the timesheet was rejected and allow them to revise the timesheet before they resubmit it to their supervisor(s) for approval.